Room & Hall Upkeep

Cleaning Items to Bring

Make sure you have the necessary supplies for your suite or apartment. The following items are not provided by Housing and Residence Life:

• Paper towels
• Toilet paper
• Rubber gloves
• All-purpose cleaner
• Trash bags
• Trash cans (kitchen, bathroom, bedroom)
• Bathtub/tile cleanser
• Magic Eraser pads
• Baking soda (for refrigerator odors)
• Swiffer mop and supplies
• Toilet bowl brush
• Dishwashing detergent (for 330 Cooper residents)
• Dish soap
• Broom and dustpan
• High-efficiency laundry detergent
• Lysol wipes and disinfectant spray

Pest Control

Housing and Residence Life has contracted with Western Pest Services to provide regular pest extermination services for residence hall buildings. Doing your part to keep your living space clean assists us in keeping pest problems out of your living area and permits the hired company to provide the best possible application of pest elimination materials. All requests to have your area serviced by pest control should be submitted via an online maintenance request.

Abandoned Property

Students must remove all items when moving out of the residence halls. Students who withdraw or take a leave of absence during the academic year must remove all personal belongings by the scheduled check-out date.  All items not removed from a student's room assignment will be considered abandoned property. Housing and Residence Life will hold abandoned property for 48 hours. After 48 hours, abandoned property will be disposed of or donated. After 48 hours, students who leave abandoned property will be charged the actual cost for removal as determined by Housing and Residence Life.

Community Billing

Residents are expected to respect and maintain the integrity of their living environment, including individual rooms and shared spaces (e.g., lounges, kitchens, hallways, stairwells, restrooms). When damage, vandalism, or other maintenance issues occur in a common area and the responsible individual(s) cannot be identified, the cost of repair or replacement may be divided among all residents of the affected area through community billing.

Housing and Residence Life staff and/or Facilities staff will document damages or cleaning concerns, including photos when appropriate. A report will be filed noting the location, nature of the damage, and estimated repair or cleaning cost. Residents of the affected community (e.g., floor, wing, or building) will receive written notification of the incident and the potential for community billing. Residents will be given an opportunity to provide information about the incident within a specified time frame (typically 5 business days). If no responsible party is identified, the total cost of repair, replacement, or cleaning will be divided equally among the residents of the impacted area. Charges will be posted to students’ university accounts and are due according to standard billing deadlines.

Students may appeal community billing charges by submitting a written appeal to Housing and Residence Life within 10 business days of the charge notification. Appeals must include relevant information or evidence regarding the incident or billing process.

Damage Billing

Damage billing occurs when a student moves out of their assigned space—whether due to a room change, withdrawal, or the end of the academic year.

Residents are responsible for the condition of their room. Normal wear and tear is not billed, but any additional damage will be charged to the responsible student(s). If multiple residents occupy the same room and responsibility cannot be determined, charges will be split equally among those assigned to the space.

Charges may also apply for moving furniture back to its original location or for the repair or replacement of damaged University property.

At check-in, each room is inspected, and a Room Condition Report is completed. Residents must review, update if needed, and sign their Room Condition Report. Upon check-out, a damage inspection will be conducted using the Room Condition Report as a reference. A Housing and Residence Life staff member will make the final determination of damages following the inspection. Charges are based on estimated replacement and labor costs. Charges will be posted to students’ university accounts and are due according to standard billing deadlines.